When DCD has determined that emergency subsidized child care (SCC) will be offered, child care services can be provided to families affected by an emergency for up to four months without regard to income and without a parental fee. In certain circumstances, emergency services may be provided beyond the four (4) month period. Refer to Section II.B below.
A family is considered to be affected by the emergency when they have suffered loss due to property damage or loss of income as a result of damage to work facility. The local purchasing agency (LPA) may accept the client’s statement that she was affected by the emergency, unless questionable. If the client statement is questionable, contact the Local Emergency Management Coordinator or other government agencies for verification and document that the family was affected in the comment section of the Emergency Child Care Voucher (DCD-0447).
In situations where individuals need subsidized child care, an Application for Child Care Services (DCD-0456) does not have to be completed. However, if available, a Child Care Voucher (DCD-0446) must be completed by the LPA for all new children. Include the codes mentioned in Agency Information Needed, Section II.A.2 on the Child Care Voucher.
The Emergency Child Care Voucher (DCD-0447) may be substituted if the Child Care Voucher (DCD-0446) is not available. The local DSS or LPA should develop a temporary voucher by hand if the Child Care Voucher (DCD-0446) and the Emergency Child Care Voucher (DCD-0447) are not available. The information noted below must be obtained from the parent or guardian, and agency and provider information must be recorded on the temporary voucher.
NOTE: A log of the vouchers issued must be maintained;
NOTE: Every family may not have a FEMA claim number;
The agency representative must print their name, sign and date the form after it has been signed by the parent/guardian. The attendance sheets must be completed by the provider. The agency must collect the forms and attendance sheets. These forms must be submitted monthly to DCD for payment, if payment will not be made through the State’s SCC Reimbursement System.
NOTE: These procedures apply to all types of child care programs currently enrolled in the subsidy program which must relocate due to the emergency, such as licensed and nonlicensed homes, and school-age care programs. Also, centers that are not licensed for specific age groups may serve those ages as long as reasonable staff/child ratio is maintained during the emergency period as approved by DCD staff.
The Provider must complete their portion of the voucher. The original voucher must be returned to the LPA’s mailing address that is located at the top of the form. The provider must keep one copy of the voucher for the program’s files. The provider must submit accurate attendance sheets to the LPA.
In some situations, there may still be a justifiable need for emergency subsidized child care beyond the four (4) month period. These cases must be approved for extended emergency care by the LPA and by the Subsidy Services Consultant or DCD staff in the Subsidy Services Section. The following procedures apply:
For questions or clarification on any of the policy contained in these manuals, please contact your local county office.