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DHHS POLICIES AND PROCEDURES

_____________________________________________________________________________________________________________________

Section V:

Human Resources

Title:

Safety and Benefits

Chapter:

Confined Space Plan

Current Effective Date:

3/1/16

Revision History:

3/1/16

Original Effective Date:

5/4/09

_____________________________________________________________________________________________________________________

Purpose

This plan outlines procedures for the identification of confined spaces at DHHS, safe entry into these areas, and to establish training for persons required to enter and/or rescue persons in confined spaces.

Policy

It is the policy of DHHS to protect employees, patients, clients, residents, and any other individuals from hazards associated with confined spaces and to comply with all regulatory requirements, including the Occupational Safety and Health Administration (OSHA) standards, for the safe entry into such areas. This policy applies to all DHHS staff who may enter or work in the vicinity of confined spaces.

Definitions

Attendant - An employee posted outside a permit required confined space that monitors the authorized entrants. Duties for the Attendant include maintaining communication with authorized entrants, testing or monitoring the conditions within the confined space, controlling access to the confined space and surrounding area, and summoning rescue and emergency services when required. The Attendant must maintain accountability of all employees entering the confined space and be familiar with possible hazards and symptoms of exposure. An Attendant may perform duties as the Entry Supervisor and can also conduct a non-entry emergency rescue if trained to do so. The Attendant must have access to a telephone or radio in the event emergency rescue or help is needed.

Authorized Entrant: An employee who is authorized to enter a permit required confined space. Only employees trained in permit required confined space entry procedures may perform duties as an Authorized Entrant.

Confined Space - A space that (a) is large enough and so configured that an employee can bodily enter and perform assigned work; and (b) has limited or restricted means for entry or exit; and (c) is not designed for continuous occupancy.

Entry Supervisor: The employee responsible for determining if acceptable entry conditions exist at a permit required confined space prior to entry. The Entry Supervisor is also responsible for authorizing entry, overseeing entry operations and for terminating entry when work is completed or when a condition arises that is not covered by the entry permit. The Entry Supervisor must verify that rescue services are available, that all tests have been completed and documented, that all procedures and equipment specified by the permit are in place, and that all other information on the confined space entry permit is complete before signing the permit and allowing entry to begin.

Non-Permit Confined Space: A confined space that does not contain or have the potential to contain any hazard capable of causing death or serious physical harm.

Permit Confined Space: A confined space that has one or more of the following: (a) Contains or has a potential to contain a hazardous atmosphere; (b) Contains a material that has the potential for engulfing an entrant; (c) Has an internal configuration such that an entrant could be trapped or asphyxiated by inwardly converging walls or by a floor which slopes downward and tapers to a smaller cross-section; or (d) Contains any other recognized serious safety or health hazards.

Roles and Responsibilities

Safety Programs Manager
The Safety Programs Manager (SPM) ensures that a written plan is in place to establish a policy for identification of and safe entry into confined spaces at DHHS. The SPM reviews the policy periodically.

Safety Officer
The Safety Officer monitors his/her assigned area to ensure compliance with this policy. The Safety Officer is responsible for coordinating training for applicable staff on confined space safety.

Manager/Supervisor
The manager/supervisor ensures that only authorized and trained staff enter confined spaces. The manager/supervisor ensures that designated staff complete required training prior to entering or monitoring a confined space.

DHHS Staff
Staff are responsible for complying with this policy. Staff only enter or monitor a confined space if trained to do so. Affected staff complete training as required.

General Procedures

Hazards

Confined spaces may present a threefold atmospheric hazard to persons who enter them, oxygen deficiency, explosive gases, and toxic gases, as well as other hazards. These hazards are described as follows:

Permit Required Space Identification
The Safety Officer identifies all permit-required confined spaces within his/her assigned areas, as well as the associated hazards and required safety equipment.

Area

Identified Potential Hazards

Required Safety Equipment

Storm Drains
Utility Manholes
Sewage Manholes
Pump/Lift Station Grease Pit

  • Atmospheric hazards (low oxygen, toxic or flammable gases)
  • Chemicals in piping and from roadway runoff (may harm lungs, skin, or eyes)
  • Engulfment and drowning
  • Electrocution (e.g., using electrical equipment in wet working conditions)
  • Slips, trips, and falls
  • Falling objects
  • High noise levels, low visibility, limits to communication, and long distances to exits
  • Review of the appropriate JHA prior to access into any Confined Space.

    OR

    Gloves, Goggles, Full Body Harness, SCBA, Hardhat, Non-slip Safety Boots, Protective Clothing

    Water filter tanks and reservoirs
    Powerhouse

  • Atmospheric hazards (low oxygen, toxic or flammable gases)
  • Engulfment and drowning
  • Electrocution (e.g., using electrical equipment in wet working conditions)
  • Slips, trips, and falls
  • Falling objects
  • High noise levels, low visibility, limits to communication
  • Review of the appropriate JHA prior to access into any Confined Space.

    OR

    Gloves, Goggles, Hardhat, Full Body Harness, SCBA, Dielectric Boots, Protective Clothing

    Boilers
    Throughout

  • Atmospheric hazards (low oxygen, toxic or flammable gases)
  • Chemicals/steam in (may harm lungs, skin, or eyes)
  • Electrocution (e.g., using electrical equipment in wet working conditions)
  • Slips, trips, and falls
  • High noise levels
  • Review of the appropriate JHA prior to access into any Confined Space.

    OR

    Gloves, Goggles, Hardhat, Full Body Harness, SCBA, Dielectric Boots, Protective Clothing

    Air Handling Units
    Throughout

  • Atmospheric hazards (low oxygen)
  • Chemicals in piping/refrigerant (may harm lungs, skin, or eyes)
  • Electrocution (e.g., using electrical equipment in wet working conditions)
  • Slips, trips, and falls
  • Review of the appropriate JHA prior to access into any Confined Space.

    OR

    Gloves, Goggles, Full Body Harness, SCBA, Hardhat, Non-slip Safety Boots, Protective Clothing

    Food Service Ovens

  • Atmospheric hazards (low oxygen, toxic fumes or flammable gases)
  • Electrocution (e.g., using electrical equipment in wet working conditions)
  • Slips, trips, and falls
  • Low visibility
  • Review of the appropriate JHA prior to access into any Confined Space.

    OR

    Gloves, Goggles, Hardhat, Full Body Harness, SCBA, Dielectric Boots, Protective Clothing

    Area

    Identified Potential Hazards

    Required Safety Equipment

    Pipe Chases
    Throughout

  • Atmospheric hazards (low oxygen, toxic or flammable gases)
  • Chemicals in piping (may harm lungs, skin, or eyes)
  • Electrocution (e.g., using electrical equipment in wet working conditions)
  • Slips, trips, and falls
  • Falling objects
  • High noise levels, low visibility, limits to communication, and long distances to exits
  • Review of the appropriate JHA prior to access into any Confined Space.

    OR

    Gloves, Goggles, Hardhat, Full Body Harness, SCBA, Dielectric Boots, Protective Clothing

    Elevator Pits/Shafts
    Throughout

  • Atmospheric hazards (low oxygen, toxic or flammable gases)
  • Engulfment
  • Electrocution (e.g., using electrical equipment in wet working conditions)
  • Slips, trips, and falls
  • Falling objects
  • High noise levels, low visibility, limits to communication
  • Review of the appropriate JHA prior to access into any Confined Space.

    OR

    Gloves, Goggles, Hardhat, Full Body Harness, SCBA, Dielectric Boots, Protective Clothing

    Permit Required Confined Space Entry

    Reclassification of a Permit Required Confined Space
    A permit required confined space may be reclassified to a non-permit confined space. In order to be reclassified, the confined space must meet the following criteria:

    The Safety Officer (or designee) is the only person authorized to reclassify a permit required confined space. The Plants Operations Supervisor performing the work will complete the Reclassification of Permit Required Confined Space form (Attachment F) indicating the identified hazards and the methods used to eliminate each hazard. The Safety Officer must sign the form after verifying that all hazards have been eliminated. If hazards arise within the reclassified confined space, all employees shall exit the confined space immediately. The Safety Officer will reevaluate the confined space prior to reentry.

    Contractor Services
    Outside contractors will be informed by Plant Operations or the Contracting Officer of confined space locations and their hazards. Contractors performing services requiring confined space entry will comply with the requirements of this policy and 29 CFR 1910.146.

    Training
    Training is provided for all employees whose duties require them to enter confined spaces. This training must be adequate to provide them the understanding, knowledge, and skills necessary for the safe performance of these duties. It is the responsibility of the of Plant Operations to ensure all affected employees are trained before the employee is first assigned these duties, before there is a change in assigned duties, whenever there is a change in permit space operations, and whenever necessary to maintain proficiency.

    Documentation of completion of confined space training is maintained in the employees training file and by the Safety Officer. The Safety Officer will review this documentation periodically or at least annually.

    During Annual Refresher Training for Plant Operations, all employee receive confined space training to include:

    Employees with assigned responsibilities for entering confined spaces receive the following training annually. Training is documented on individual training records.

    Training for in-house rescue personnel (if applicable) must also include;

    Employees performing the following duties must be trained as indicated:

    References

    For questions or clarification on any of the information contained in this policy, please contact Human Resources. For general questions about department-wide policies and procedures, contact the DHHS Policy Coordinator.

    List all permit required confined spaces below, and check the appropriate boxes to indicate the hazards associated with each space. The Safety Officer keeps the completed form on file and reviews/revises as needed.

      Division:

      Facility:

      Building:

      Location/Area:

      Surveyor Name:

      Date of Survey:

      Space Name

      Space Location

      Atmospheric Hazard?

      Engulfment Hazard?

      Configuration Hazard?

      Other Hazard?

                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 

    Complete this details form for each of the permit required confined spaces listed on the identification form.

      Division:

      Facility:

      Building:

      Location/Area:

      Surveyor Name:

      Date of Survey:

      1. General

      Space Name

       

      Location

       

      Description/Use of Space

       

      2. Entry Supervisor

       

      3. Hazards

      Hazard Type

      (atmospheric, engulfment, configuration, other)

      Description

         
         
         
         
         
         
         
         
         

      4. Acceptable Entry Procedures

      Reclassification Alternative Procedures Permit Required

      5. Authorized Entrants

      Contractors Only Authorized Employees

      6. Authorized Entrants

       

      Attendant Entrant

       

      Attendant Entrant

       

      Attendant Entrant

       

      Attendant Entrant

       

      Attendant Entrant

       

      Attendant Entrant

       

      Attendant Entrant

      7. Equipment

      Communication

         
         
         

      Testing

         
         
         

      Control

         
         
         

      Rescue

         
         
         

      PPE

         
         
         

      Other

         
         
         
         

      8. Rescue Source

       

      Contact Number

       

      9. Entry Procedures

      Required Pre-Entry

      Tests

      Test

      Acceptable Level

         
         
         
         
         
         
         

      Pre-Entry Procedures

       
       
       
       
       
       
       
       
       

      Required Tests During

      Entry

      Test

      Frequency

      Acceptable Level

           
           
           
           
           
           
           

      Post Entry Procedures

       
       
       
       
       
       
       
       

    This form certifies that the employee named below received classroom training in the Permit-Required Confined Space Program and in his/her duties for the permit spaces listed below.

      Employee Information:

      Name:

      Title:

      Division:

      Department:

      Date of Training:

      Training Type: Awareness PRCS Procedures

      Trainer Name:

      Trainer Signature:

       

      Training Course Information:

      Employee trained for (name/location of specific PRCS):

      Employee Trained as:

       

      Entry Supervisor Attendant Entrant

       

      Entry Supervisor Attendant Entrant

       

      Entry Supervisor Attendant Entrant

       

      Entry Supervisor Attendant Entrant

       

      Entry Supervisor Attendant Entrant

       

      Entry Supervisor Attendant Entrant

       

      Entry Supervisor Attendant Entrant

       

      Entry Supervisor Attendant Entrant

       

      By signing below, I certify that I have received the training listed above on the date listed above, that I understood the information provided, and that I am capable of following the permit-required confined space procedures and performing the activities assigned to me under those procedures.

         

      Employee’s Signature:

      Date:

    This permit must be completed prior to any entry into a permit-required confined space. Completed permit must be posted at the entrance to the space. Permits are kept on file by the Safety Officer and Plant Operations Supervisor.

      Identification of Permit Space:

      Location

      Entry Supervisor (Print)

           

      Work to Be Performed:

       

      Hazards In the Space

      Atmospheric

      Engulfment (List)

      Configuration

      Other Serious Hazard

       

      Oxy Oxygen Deficiency

      Flammable Gases

      Toxic

      Gases/Vapors/Mists

      Other (Attach List)

       

      Sloping Walls

      Narrowing Floor

      Entrants Out of Sight

      Other (Attach List)

       

      Moving Parts

      Electrical

      Radiation

      Other (Attach List)

      Required Equipment

      Respirator

      SCBA

      Supplied Air

      PAPR

      Negative Pressure

      Eye Protection

      Face Shield

      Goggles

      Glasses

      Rescue Equipment

      Harness

      Wristlets

      Winch/Lift

      Hard Hat

      Gloves

      Protective Clothing (List)

      Attendant Communication Equip.

      Communication Equipment (List)

      Fire Extinguisher

      Lighting

      Other (List)

      Required Pre-Entry Actions (Check First Block if Required, Check Second Block when performed)

      Notify Local Rescue of Entry

      Purge-Flush

      Venting

      Continuous Forced Air

      Inerting

      Double Block and Bleed

      Blanking/Binding

      Set Up Rescue Equipment

      Line Braking

      Isolation

      Traffic Control Devices

      Lockout (List Equipment)

      Other (List)

      Final Atmospheric Test (Perform After Pre-Entry Actions)

      Required

      Not Required

      Oxygen: 19.5-23.5

      Flammable: 10% LFL

      CO: 35 ppm

      Other (List PELS and Actual)

      Other Entry Permits Issued:

       

      Rescue Number:

       

      Authorized Employees

       

      Entrant

      Attendant

       

      Entrant

      Attendant

       

      Entrant

      Attendant

       

      Entrant

      Attendant

       

      Entrant

      Attendant

       

      Entrant

      Attendant

      Entry approved by permit only

      Entry/Atmosphere monitoring log required

      Alternate entry procedures approved upon verification of atmospheric levels

      Space reclassified upon verification of hazard elimination

      Authorizing Entry Supervisor

      Date Issued

      Time Issued

      Time of Expiration

             

      Date/Time of Entry

       

      Date/Time Entry Completed

       

      Post Entry

      Entry successful Permit terminated due to emergency

      Comments:

      Post Entry Activities

      All entrants accounted for.

      All isolation and control measures disabled.

      Equipment secured and properly stored.

      Space secured against unauthorized entry.

      Rescue personnel contacted to stand down.

      Verified by:

       

      Log must be maintained when entrants are expected to enter and leave a permit space more than once.
      Gas monitoring shall be conducted at least once per hour.

      Entrant

      Time Entered

      Time Exited

      Entrant

      Time Entered

      Time Exited

                 
                 
                 
                 
                 
                 
                 
                 

      Oxygen (19.5 - 23.5)

      Flammable Gas (10%)

      Air Contaminants

      Time

      Initials

      Level

      Time

      Initials

      Level

      Name

      PEL

      Time

      Initials

      Level

                           
                           
                           
                           
                           
                           
                           
                           
                           
                           

      Verification of Tester (Signature)

       

    This form must be completed and signed after eliminating hazards in order to reclassify a confined space from permit-required to permissible entry without a permit. The completed form must remain at the site of the confined space until all work is completed. Completed forms are kept on file by the Safety Officer.

      Division:

      Facility:

      Building:

      Location/Area:

      Date of Reclassification:

      Expiration Date:

      Identified Hazards and Elimination Methods:

      Hazard Type

      (atmospheric, engulfment, configuration, other)

      Method(s) used to eliminate hazard

         
         
         
         
         
         
         
         

      I certify that this permit required confined space poses no actual or potential atmospheric hazards and that all hazards within the space have been eliminated. This space has been reclassified as a non-permit required confined space for as long as the hazards remain eliminated.

      Safety Officer (or designee):

      Signature:

    I understand that if hazards arise within the reclassified confined space all employees in the space shall exit the space immediately. The Safety Officer must reevaluate the space before reentry.

      Supervisor:

      Signature:



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