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DHHS POLICIES AND PROCEDURES

____________________________________________________________________________________________________________

Section V:

Human Resources

Title:

Safety and Benefits

Chapter:

Fall Protection Plan

Current Effective Date:

3/1/16

Revision History:

N/A

Original Effective Date:

N/A

____________________________________________________________________________________________________________

Purpose

This plan establishes requirements and criteria for fall protection in compliance with OSHA Standard 29 CFR 1926.500 for all workers performing work in areas which could result in the worker being able to fall a distance of four feet or more before contacting the next lower level.

Policy

It is the policy of DHHS to protect employees, patients, clients, residents, and any other individuals from hazards associated with work at elevated levels. This policy applies to all DHHS staff who may perform work at a height of four feet or more above the next lower level. This policy ensures compliance with federal and state regulations, including the Occupational Safety and Health Administration (OSHA) standards.

Definitions

Controlled Access Zone: An area in which certain work may take place without the use of guardrail systems, personal fall arrest systems, or safety nets. Access to the zone is controlled.

Guardrail System: A barrier erected to prevent employees from falling to lower levels.

Low Slope Roof: A roof having a slope of less than or equal to 4 in 12 (vertical to horizontal).

Lower Level: Those areas or surfaces to which a worker can fall, including but not limited to ground levels, floors, excavations, etc.

Personal Fall Arrest System: A system used to arrest an employee in a fall from a working level. This system consists of an anchorage, connectors, and a body harness.

Roof: The exterior surface on the top of a building.

Roofing: The hoisting, storage, application and removal of roofing materials and equipment.

Safety Monitoring System: A safety system in which a competent person is responsible for recognizing and warning workers of fall hazards.

Safety Net System: A net installed under the walking/working surface to catch employee when falling.

Unprotected sides and edges: Any surface, whether horizontal or vertical on which a person works or walks, including, but not limited to, floors, roofs, ramps, bridges, runways, but not including ladders.

Roles and Responsibilities

Safety Programs Manager
The Safety Programs Manager (SPM) ensures that a written plan is in place to establish a policy for fall protection at DHHS. The SPM reviews the policy periodically.

Safety Officer
The Safety Officer monitors his/her assigned area to ensure compliance with this policy. The Safety Officer is responsible for coordinating training for applicable staff on fall protection.

Manager/Supervisor
The manager/supervisor ensures that only authorized and trained staff work in elevated areas where fall protection is required. The manager/supervisor ensures that designated staff complete required training prior to working in these environments. The manager/supervisor ensures that appropriate protection devices and materials are provided as needed.

DHHS Staff
Staff are responsible for complying with this policy. Affected staff complete training as required.

Implementation

Work Activities
This policy is applicable for work including, but not limited to, work performed on roofs, leading edge work, and work performed over or adjacent to openings in floors, walls, walkways, etc. which could result in the worker falling through or over the edge.

Fall Protection Systems
Appropriate fall protection will be determined by the task (job) to be performed.

Fall Protection Locations
Fall protection is required wherever the potential to fall 6 feet or more exists. The following places are recommended for fall protection:

Protection of Open-Sided Floors, Platforms, and Runways
Every floor opening measuring twelve (12) inches or more in its’ least dimension will be provided with a cover or a guardrail. The cover or guardrail will be designed to prevent persons from accidentally walking into the opening and shall also be so designed as not to

Stairway Railings and Guards
A standard stair railing must be equipped with standard stair railings or standard handrails on the open sides of any steps that have four or more risers. A standard stair railing is between 34 and 30 inches measured from the leading edge of the treads:

Ladders

Storage of Fall Protection Equipment
Fall protection equipment must be appropriately stored to prevent damage or aging of material.

Inspections
A visual inspection of each item of fall inspection equipment must be completed prior to each use. Thorough inspections of fall protection equipment are completed and documented annually (see attachments).

Protection from Falling Objects
At no time shall staff be beneath the work site. Ground area beneath work site will be barricaded off to comply with Warning Line area with no one allowed within the barricaded area.

Contractors
Contractors performing work on state property shall follow all OSHA guidelines for fall protection as applicable in 29 CFR 1926.500.

References

For questions or clarification on any of the information contained in this policy, please contact Human Resources. For general questions about department-wide policies and procedures, contact the DHHS Policy Coordinator.

Users of a full body harness perform annual inspections of this equipment to maintain the service life and performance, in addition to a visual inspection prior to each use. If you have any questions or concerns, please contact the Safety Officer. Keep this form on file for your records.

    Division:

    Facility:

    Building:

    Location/Area:

    Inspector:

    Date:

    Harness Model/Name:

    Serial Number:

    Date of Manufacture:

    Date of Purchase:

    General Factors

    Accepted

    Rejected

    Comments

    Hardware: includes D-rings, buckles, keepers and back pads. Inspect for damage, distortion, sharp edges, burrs, cracks and corrosion.

         

    Webbing: Inspect for cuts, burns, tears, abrasions, frays, excessive soiling and discoloration.

         

    Stitching: Inspect for pulled or cut stitches.

         

    Labels: Inspect, making certain all labels are securely held in place and are legible.

         

    Other:

         

    Other:

         

    Overall Disposition:

         

    Comments:

    Division:

    Facility:

    Building:

    Location/Area:

    Inspector:

    Date:

    Harness Model/Name:

    Serial Number:

    Date of Manufacture:

    Date of Purchase:

Users of a fall protection lanyards perform annual inspections of this equipment to maintain the service life and performance, in addition to a visual inspection prior to each use. If you have any questions or concerns, please contact the Safety Officer. Keep this form on file for your records.

    General Factors

    Accepted

    Rejected

    Comments

    Hardware: (includes snap hooks, carabiners, adjusters, keepers, thimbles and D-rings) Inspect for damage, distortion, sharp edges, burrs, cracks, corrosion and proper operation.

         

    Webbing: Inspect for cuts, burns, tears, abrasions, frays, excessive soiling and discoloration.

         

    Stitching: Inspect for pulled or cut stitches.

         

    Synthetic Rope: Inspect for pulled or cut yarns, burns, abrasions, knots, excessive soiling and discoloration.

         

    Energy Absorbing Component: Inspect for elongation, tears and excessive soiling.

         

    Labels: Inspect, making certain all labels are securely held in place and are legible.

         

    Other:

         

    Overall Disposition:

         

Comments:

    Division:

    Facility:

    Building:

    Location/Area:

    Inspector:

    Date:

    Harness Model/Name:

    Serial Number:

    Date of Manufacture:

    Date of Purchase:

Users of a snap hooks/carabiners perform annual inspections of this equipment to maintain the service life and performance, in addition to a visual inspection prior to each use. If you have any questions or concerns, please contact the Safety Officer. Keep this form on file for your records.

    General Factors

    Accepted

    Rejected

    Comments

    Physical Damage: Inspect for cracks, sharp edges, burrs, deformities and locking operations.

         

    Excessive Corrosion: Inspect for corrosion, which affects the operation and/or the strength.

         

    Markings: Inspect and make certain marking(s) are legible.

         

    Other:

         

    Other:

         

    Other:

         

    Overall Disposition:

         

Comments:

    Division:

    Facility:

    Building:

    Location/Area:

    Inspector:

    Date:

    Harness Model/Name:

    Serial Number:

    Date of Manufacture:

    Date of Purchase:

Users of a self-retracting lanyard/lifeline perform annual inspections of this equipment to maintain the service life and performance, in addition to a visual inspection prior to each use. If you have any questions or concerns, please contact the Safety Officer. Keep this form on file for your records.

    General Factors

    Accepted

    Rejected

    Comments

    Impact Indicator: Inspect indicator for activation (rupture of red stitching, elongated indicator, etc.)

         

    Screws/Fasteners: Inspect for damage and make certain all screws and fasteners are tight.

         

    Housing: Inspect for distortion, cracks and other damage. Inspect anchoring loop for distortion or damage.

         

    Lanyard/Lifeline: Inspect for cuts, burns, tears, abrasion, frays, excessive soiling and discoloration. (See impact indicator section.)

         

    Locking Action: Inspect for proper lock-up of brake mechanism.

         

    Retraction/Extension: Inspect spring tension by pulling lanyard out fully and allowing it to retract fully (lifeline must be taut with no slack).

         

    Hooks/Carabiners: Inspect for physical damage, corrosion, proper orientation and markings.

         

    Labels: Inspect, making certain all labels are securely held in place and are legible.

         

    Other:

         

    Overall Disposition:

         

Comments

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