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DHHS POLICIES AND PROCEDURES

______________________________________________________________________________________________________________

Section V:

Human Resources

Title:

Safety and Benefits

Chapter:

Personal Protective Equipment Plan

Current Effective Date:

3/1/16

Revision History:

5/1/09, 9/1/05

Original Effective Date:

6/1/93

______________________________________________________________________________________________________________

Purpose

The purpose of this policy is to establish guidelines for DHHS employees who may encounter workplace hazards that require personal protective equipment (PPE) as prescribed in the Occupational Safety and Health Administration’s (OSHA’s) PPE Standard - 29 CFR 1910.132.

Policy

It is the policy of DHHS to protect employees, patients, clients, residents, and any other individuals from anticipated hazards. This policy establishes a minimum standard for the use of personal protective equipment within DHHS to ensure compliance with OSHA standards. Some facilities and/or divisions may have additional or more stringent guidelines.

Definitions

Eye and Face Protection – Equipment designed to provide protection to the face and eyes during exposure to such hazards as flying particles, molten metal or sparks, liquid chemicals, acids or caustic liquids, or potentially injurious light radiation (i.e., lasers, welding, etc.)

Foot Protection - Equipment designed to provide protection to the feet and toes during exposure to such hazards as falling or rolling objects, chemical or liquid exposures, piercing objects through the sole or uppers, and/or where the employee’s feet are exposed to electrical hazards.

Hand Protection - Equipment designed to provide protection to the hands during exposures to potential hazards such as sharp objects, abrasive surfaces, temperature extremes, and chemical contact.

Hazard Assessment – The process used to identify hazards in the workplace and to select the appropriate personal protective equipment to guard against potential hazards (see DHHS Hazard Assessment Guidelines).

Head Protection – Equipment designed to provide protection to the head during exposure to potential hazards such as falling objects, striking against low hanging objects, or electrical hazards.

Personal Protective Equipment – Any devices or clothing worn by the worker to protect against workplace hazards. Examples include respirators, gloves, chemical splash goggles, safety glasses, lab coats, etc.

Projectiles – Flying objects such as large chips, fragments, particles, sand, and dirt. Activities that produce these hazards include chipping, grinding, masonry work, woodworking, sawing, drilling, chiseling, riveting, and sanding.

Roles and Responsibilities

Safety Programs Manager
The Safety Programs Manager (SPM) ensures that a written personal protective equipment plan is in place. The SPM reviews the policy periodically.

Safety Officer
The Safety Officer monitor is responsible for the following:

Manager/Supervisor
The manager/supervisor is responsible for the following:

DHHS Staff
Staff are responsible for the following:

Implementation

PPE Hazard Assessment
PPE hazard assessments are conducted in cooperation with the department supervisor/manager to identify the need for and proper selection of PPE. Refer to the DHHS Hazard Assessment Guidelines for guidance on conducting PPE hazard assessments.

PPE Selection
Consideration is given to comfort and fit of PPE in relation to the assigned task to ensure that the PPE is effective and will be used properly. Required PPE is provided, employees do not procure their own PPE unless approved to do so by their supervisor. PPE meets the appropriate industry standards:

Cleaning and Maintenance
Users are responsible for cleaning and maintaining PPE. PPE is inspected, cleaned, and maintained at regular intervals to ensure adequate protection and performance. Damaged or compromised PPE is not used. If it cannot be repaired, it must be disposed of in an appropriate manner according to the above guidelines. PPE that cannot be decontaminated is disposed of as follows:

Eye and Face Protection
Protective eyewear is required in areas where potential eye hazards exist. These hazards include but are not limited to projectiles, chemicals, light radiation, and biological hazards.

Hand Protection
Hand protection is required to be worn in areas where potential hand hazards exist. These hazards include but are not limited to chemical agents, biological agents, radioisotopes, objects that can cause lacerations or abrasions, and extreme temperatures.

Head Protection
Employees are required to use head protection when there is a risk of impact hazards from falling or fixed objects, penetration from impact hazards, or exposure to live electrical conductors. Head protection must meet the current ANSI/ISEA Z89.1 standards.

Foot Protection

Protective Clothing
Protective clothing is worn to prevent injury from biological hazards, hazardous chemicals, electrical hazards, radioactive material, heat, sparks, impact, and cut hazards.

Information and Training
PPE training is provided to all employees who may encounter workplace hazards that require PPE. At a minimum, training shall be given upon initial assignment, when changes in the workplace or available PPE render previous training obsolete, when inadequacies in an employee’s knowledge or behavior indicate a need for retraining, or as required by regulatory guidelines. The training includes the following information:

Record Keeping

References

 

This hazard assessment form must be completed and certified annually. The completed and certified form is kept on file by the Safety Officer. Assess the presence of the following hazards, mark yes or no. If hazard is present, select how it is mitigated: eliminated, guarded, or the use of Personal Protection Equipment (PPE).

    Division:

    Facility:

    Department:

    Job Title Assessed:

    Assessment Completed by:

    Date:

    Eye and Face

    Y

    N

    Mitigation

    Hand

    Y

    N

    Mitigation

    Flying Particles

     

    Skin Absorption

     

    Molten Metals

     

    Cuts or Lacerations

     

    Liquid Chemicals

     

    Abrasions

     

    Acids

     

    Puncture

     

    Caustic Liquids

     

    Chemical Burns

     

    Chemical Gases or Vapors

     

    Thermal Burns

     

    Light Radiation

     

    Temperature Extremes

     

    Other

     

    Other

     

    Head and Hearing

    Y

    N

    Mitigation

    Respiratory

    Y

    N

    Mitigation

    Falling or Flying Objects

     

    Harmful Dusts

     

    Work Performed Overhead

     

    Fogs

     

    Elevated Conveyors

     

    Fumes

     

    Striking Fixed Object

     

    Mists

     

    Forklift Hazards

     

    Smokes

     

    Exposed Electrical Conductors

     

    Sprayers

     

    Noise

     

    Vapors

     

    Other

     

    Other

     

    Foot

    Y

    N

    Mitigation

    Torso

    Y

    N

    Mitigation

    Falling and Rolling Object

     

    Hot Metals and Liquids

     

    Objects Piercing the Sole

     

    Cuts

     

    Electrical Hazards

     

    Acids

     

    Wet or Slippery Surfaces

     

    Radiation

     

    Chemical Exposure

     

    Miscellaneous/Other

    Y

    N

    Mitigation

    Environmental/Other

     

    Lifting

     
           

    Blood borne pathogens

     

If PPE was selected as mitigation for a hazard, list the required PPE for each hazard below:

Hazard

Required PPE

   
   
   
   
   
   

Additional Comments:

This hazard assessment has been performed by the Safety Department to determine the required type of Personal Protection Equipment for each affected employee. This assessment includes:

  • Walk-through survey
  • Specific job analysis
  • Review of accident statistics
  • Review of safety equipment selection guidelines materials
  • Selection of appropriate required PPE

Department Supervisor:

Signature:

Assessment Certified by:

Signature:

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