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DMA ADMINISTRATIVE LETTER NO. 08-07, DAAS ADMINISTRATIVE LETTER NO. 07-20, FAMILY SUPPORT AND CHILD WELFARE SERVICES FSCWS NO. 13-07, DSS ADMINISTRATIVE LETTER NO. 08-2007 FOOD AND NUTRITION SERVICES AND ENERGY PROGRAMS, (INTERSTATE MATCH)

DATE: November 01, 2007

SUBJECT: INTERSTATE MATCH

DISTRIBUTION: County Directors of Social Services

NOTE: This letter obsoletes DMA Administrative 27-2000, DSS Administrative Letter No. Economic Independence (Work First and Food Stamps) 8-2000 DSS Administrative Letter No. Adult and Family Services 2-2000, Interstate Match

I. BACKGROUND

II. interstate match report

STATE

North Carolina displays on the first two lines when there are two aid program categories for the name in our records. The next line lists the state that also has a record on this individual.

   

NAME

The first two lines indicate the name in our records when there are two aid program categories for the name in our records. The next line lists the name found in the other state’s records.

   

SSN

The first two lines indicate the name in our records when there are two aid program categories for the name in our records. For North Carolina, when a ‘V’ is at the end of the ssn, SSA has verified the client by the name, date of birth and ssn in our record. The ssn listed for the other state may have a number at the end of the ssn when listed for their state. If needed, please contact the other state for explanation of their state code.

   

SEX

The first two lines indicate the sex of the individual in our records when there are two aid program categories. The next line lists the sex of the individual in the other state’s record. F (Female) M (Male)

   

BIRTHDATE

The first two lines indicate the date of birth in our records when there are two aid program categories. The next line lists the date of birth found in the other state’s records.

   

PROG

The first two lines indicate the aid program category in our records when there are two aid program categories. The next line lists the program found in the other state’s records.

   
 

In addition to AAF, MED, and FS, some states will have codes such as:

cc – child care

ga – general assistance

wc – workman’s compensation

   
 

Extra benefit information displayed from some states are:

Cash paid

Last FS amount

Last date EBT used

   

WKR

The first line indicates the worker for the North Carolina case. The second line indicates the worker found in the other state’s record.

   

CASE ID

The first line indicates the Case ID in our records. The second line indicates the information from the other state. If this line is blank, the state did not report it.

   

INDIVIDUAL ID

The first line indicates the Individual ID in our records. The second line may be blank, as this information was not required from the other states.

   

ELIGIBILITY DATES

The first two lines indicate the most current eligibility dates for each aid program category in our records The next line lists the eligibility dates submitted by the other state for that state’s aid program category.

   

CONTACT

The first two lines indicate the telephone number for the county department of social service in our records, which was given to the other state. The third line lists the telephone number to be used when contacting the other state.

The line under the client’s ssn gives the address of the client in the other state.

   
 

Although not required, some states are listing their email contact address.

   
 

Although not required, some states are listing their fax number.

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