E. The requirement to send out two requests for information with 10 calendar days between requests changed to sending out two requests for information with 12 calendar days between requests. (The 10-10 rule became the 12-12 rule.)
B. The Index is being deleted from the MAABD manual. The online manual has a search function that allows you to look for a particular word or phrase within the manual. Therefore, the index is no longer required.
DATE: AUGUST 12, 2002
Manual: Aged, Blind, and Disabled Medicaid MA-2300
Change No: 05-03
To: County Directors of Social Services
Effective: October 1, 2002
On February 5, 2002, Judge Graham C. Mullen, Chief Judge, U.S. District Court for the Western District of North Carolina, dismissed the Alexander Consent Order. The February 1992 version of the Consent Order required payment of penalties or remedial fines if the counties did not process applications according to federal regulations and State rules.
Judge Mullen approved a “Plan to Assure Timely and Quality Services to Applicants for Medicaid, otherwise known as the Exit Plan”. The Centers for Medicare and Medicaid Services and Legal Services had approved this Exit Plan. The State had worked with a group of county representatives in developing this plan.
The persons from the following counties who worked on this plan were:
Brenda Davis of Catawba County
Millie Brown and Elva Quinn of Duplin County
Dave Bradshaw and Dale Moorefield of Forsyth County
Betty Barnes of Johnston County
Jean Biggs and Vicki Lewis of Martin County
Sarah Bradshaw and Alvinia Parker of Sampson County
Although the Exit Plan does not change all that the counties wanted, it did result in the dismissal of the Consent Order. The Exit Plan reflects the commitment of both the State and the counties to continue to provide accurate benefits to our citizens in a timely manner. Each county in the State deserves recognition for its efforts. It is critical that counties continue to provide accurate benefits in a timely manner.
Work First (WF) applications are not under the Exit Plan. However, a Work First application is considered an application for Medicaid. If a person comes to the agency to ask for financial assistance, he must be given the opportunity to apply for Medicaid that same day. This applies even if the county requires the person to go to the Employment Security Commission or to the Child Support Enforcement office before taking a WF application.
Due to changes needed in the Eligibility Information System, all aspects of the Exit Plan could not be implemented until EIS was ready. In DMA Administrative Letter No. 19-02, some policy changes were made without EIS support. These included:
As a result of enhancement to EIS, all of the aspects of the Exit Plan can now be implemented.
Exception: The county of residence must accept MIC and MPW applications taken at mandatory outstations even if the non-resident county failed to contact the county of residence prior to taking the application.
This policy change obsoletes the following DMA Administrative Letters.
Administrative Letter No.
DMA Administrative Letter No. 17-98
Out of County Applications
DMA Administrative Letter No. 17-00
Medicaid Application Procedures For Work First Employment
DMA Administrative Letter No. 24-01
DMA Administrative Letter No. 09-02
Alexander Exit Plan
DMA Administrative Letter No. 19-02
Application Processing Changes Due to the Dismissal of the Alexander Consent Order
This policy change is effective October 1, 2002.
Apply these changes to any applications taken on or after October 1, 2002. For applications dated prior to October 1, 2002, follow the policies and procedures in effect prior to October 1, 2002.
Remove: MAABD Index, Pages 1-13
Insert: Nothing to insert
Remove: MA-2300, General Rules and Intake Reception
Insert: MA-2300, Initial Contact and Figures 1, 2A, 2B, 3A, 3B, 4, 5A, 5B, and 6.
Online Manual: Entire Section Revised with hyperlinks to forms.
Remove: MA-5000, Figures and Instructions for the following forms:
A. DSS-1295, Notice Of Your Rights To Apply For AFDC or Medicaid,
B. DSS-1322, Daily Reception Log For AFDC and MA Applications,
C. DSS-8191I, Notice Of Inquiry,
D. DMA-8146M, Notice of Information Needed To Complete Your Medicaid Application.
E. DMA-5020, Referral For Medicaid
Insert: Nothing to insert
Online Manual: These forms have been added to the policy section.
If you have any questions regarding this material, please contact your Medicaid Program Representative.
(This policy was researched and written by Vanessa Broadhurst, Policy Consultant, Medicaid Eligibility Unit.)
MA-2300, Fig. 1, DMA-5093
MA-2300, Fig. 2A, DMA-5094
MA-2300, Fig. 2B, DMA-5094S
MA-2300, Fig. 3A, DMA-5095
MA-2300, Fig. 3B, DMA-5095S
MA-2300, Fig. 4, Mandatory Outstations
MA-2300, Fig. 5A, DMA-5097
MA-2300, Fig. 5B, DMA-5097S
MA-2300, Fig. 6, DMA-5020
For questions or clarification on any of the policy contained in these manuals, please contact your local county office.