NC DEPARTMENT OF HEALTH AND HUMAN SERVICES EIS MANUAL

ELIGIBILITY INFORMATION SYSTEM EIS 2252

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EIS 2252 - APPROVING M-SB NEW APPLICATIONS OR REAPPLICATIONS


I. GENERAL INFORMATION

II. COMPLETING THE DSS-8125

III. SUBMIT THE DSS-8125 TO DATA ENTRY FOR KEYING.

IV. OUTPUT

V. AUTOMATED NOTICES


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EIS 2252 - APPROVING M-SB NEW APPLICATIONS OR REAPPLICATIONS

REVISED 08/01/04 - CHANGE NO. 01-05

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I. GENERAL INFORMATION

REVISED 08/01/04 - CHANGE NO. 01-05

I. (CONT’D)

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II. COMPLETING THE DSS-8125

REISSUED 01/01/05 - CHANGE NO. 04-05

II. A. (CONT'D)

“Y” = YES “N” = NO

REVISED 01/01/05 - CHANGE NO. 04-05

II. (CONT'D)

REISSUED 01/01/05 - CHANGE NO. 04-05

II. F. (CONT'D)

REVISED 01/01/05 - CHANGE NO. 04-05

II. I. (CONT'D)

REISSUED 10/01/08 - CHANGE NO. 01-09

II. K. (CONT'D)

REVISED 10/01/08 - CHANGE NO. 01-09

II. L. (CONT'D)

REVISED 10/01/09 - CHANGE NO. 01-10

II. L. (CONT'D)

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III. SUBMIT THE DSS-8125 TO DATA ENTRY FOR KEYING.

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IV. OUTPUT

    When the DSS-8125 has processed successfully, the following are received:

REVISED 10/01/09 - CHANGE NO. 01-10

IV. (CONT’D)

    A. BENEFITS ISSUED

      An annual Medicaid identification card for each individual on the case is produced the night the approval processes and mailed to the recipient the following workday.

    B. CASE PROFILE

      A Case Profile is produced the night the approval processes and is mailed to the county the following workday.

    C. CASEWORKER SUPERVISOR REPORT

      The application approval is reported on the Caseworker Supervisor Report. The number of approvals completed is determined from the WORKER NUMBER.

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V. AUTOMATED NOTICES

    A. An automated notice (DSS-8108A) is produced for each MSB approval the night the DSS-8125 processes in the system unless “Y” is entered for “NOTICE OVERRIDE”.

    B. The DISPOSITION REASON CODE, the SECONDARY NOTICE CODE, and the NOTICE TEXT entered on the DSS-8125 determines the text of the notice.

    C. The system calculates the 60th calendar day for the notice.

    D. The date of the automated notice is the next state workday after the DSS-8125 processes. This is the date the notice is mailed to the recipient. A copy of the notice will be mailed to the authorized representative if the authorized representative name and address fields were entered. A copy of the notice is not mailed to the county.

    E. A Notice Register Report is produced each night and is mailed to the county the following workday. This report lists vital information related to all automated notices produced for that day. See EIS 2304 for more information regarding the Notice Register Report.

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