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NC DEPARTMENT OF HEALTH AND HUMAN SERVICES EIS MANUAL

ELIGIBILITY INFORMATION SYSTEM EIS 3452

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AID PROGRAM/CATEGORY TRANSFERS TO SPECIAL ASSISTANCE PROGRAMS

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EIS 3452 – AID PROGRAM/CATEGORY TRANSFERS TO SPECIAL ASSISTANCE PROGRAMS


I. COMPLETING THE DSS-8125

II. SUBMIT THE DSS-8125 TO DATA ENTRY FOR KEYING.

III. OUTPUTS


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TRANSFERRING FROM S-CD TO S-AD

REISSUED 10/01/12 - CHANGE NO. 01-13

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I. COMPLETING THE DSS-8125

REVISED 10/01/12- CHANGE NO. 01-13

I. B. 12. (CONT'D)

REVISED 10/01/12 - CHANGE NO. 01-13

I. C. 1. (CONT'D)

        d. NOTICE OVERRIDE
        e. APPLICATION NUMBER
        f. ONGOING DISPOSITION REASON and DATE
        g. RETRO DISPOSITION REASON and DATE
        h. CASE TERMINATION REASON and DATE
        i. OLD CASE TERMINATION REASON and DATE
        j. MONTHLY PAYMENT TYPE
        k. PRIOR MONTH PAYMENT 1 and 2 AMOUNT and DATE
        l. MEDICAID STATUS
        m. MEDICAID CERTIFICATION PERIOD
        n. DB/PML CODE
        o. DB/PML AMOUNT
        p. RETRO MA 1 and RETRO MA 2 fields
        q. CHILD/ADULT CARE
        r. STEPPARENT INDICATOR
        s. GRANDFATHER STATUS CODE and DATE
        t. JOBS/WORK REQUIREMENT SAVINGS DATA
        u. SPECIAL USE DATA
        v. SPECIAL NEEDS DATA
      2. Individual Data
        a. CASE STATUS
        b. FAMILY STATUS
        c. DISABILITY INDICATOR (DIS)
        d. WORK REGISTRATION
        e. JOBS/WORK REQUIREMENT SAVINGS DATA
        f. WORK EXPERIENCE

REVISED 10/01/12 - CHANGE NO. 01-13

I. C. 2. (CONT'D)

        g. GROSS EARNED INCOME
        h. CHILD/ADULT CARE
        i. WORK EXPENSES
        j. NET EARNED INCOME
        k. EDUCATIONAL LEVEL
        l. ISSUE CRD (See EIS 3105 for how to request replacement cards.)

    D. Update other information on the DSS-8125 if necessary. Refer to Making Changes To Active Cases, EIS 3102, for instructions.

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II. SUBMIT THE DSS-8125 TO DATA ENTRY FOR KEYING.

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III. OUTPUTS

    When the DSS-8125 processes successfully, the following are received:

    A. A Case Profile is produced the night the transfer processes and is mailed to the county the following workday.

    B. Benefits are produced in the following manner.

      When the DSS-8125 processes by the 4th workday from the end of the month, an S-AD check is produced for the ongoing month and is mailed to the recipient the last workday of the month.

    C. The aid program/category transfer is reported on the Caseworker Supervisor Report. The number of aid program/category transfers completed is determined from the WORKER NUMBER.

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