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Use the base period income to make a projection of income that is anticipated to be received during the certification period.
Child support, self-employment income, dividends, and income of school employees are calculated using a different base period. See VIII. for the appropriate base period for these types of income.
REISSUED 11/01/12 - CHANGE NO. 13-12
(V.A.2.)
Example: Applicant completes a mail-in DMA-5063 which is signed on 9/27, received in the agency on 10/4. The application date is 10/4 so the primary base period is September. Attached are wage stubs for weeks ending 8/18, 8/25, 9/1 and 9/8. All show an hourly rate of $6.75, with hours fluctuating between 27-30 hrs/wk. The verifications provided are current and indicate no change. This is acceptable wage verification.
Example: Same situation, except applicant provides wage verifications for weeks ending 8/25, 9/1 and 9/8. The last two wage stubs indicate an increase in pay to $7.00/hr. Since there has been a change in the rate of pay, use the last two pay stubs to calculate monthly income. Divide by 2 to get an average, multiply by 4.3 to get a monthly amount.
Example: Applicant is paid weekly. She provides verification for only 3 weeks in base period as she was out of work for a week due to a plant closing. Use the 3 weeks wages. Divide by 3 to get a weekly average, then multiply by 4.3 to get monthly amount.
REVISED 11/01/12 - CHANGE NO. 13-12
(V.A.)
7. Retroactive
Verify actual income for the month(s) of retroactive need, except for certain types of income described in VIII. Do not project to a monthly amount. Refer to MA-3220, Retroactive Coverage.
Example: Applicant receives income biweekly. On 9/7, she received $218.75 gross and on 9/21, she received $209.38 gross. $218.75 + $209.38 = $428.13. Divide by 2 (number of pay periods received and used) = $214.065, rounded to $214.07 (average income). Convert to a monthly amount by multiplying $214.07 by 2.15 = $460.2505, rounded to $460.25. This is the gross monthly income.
From this amount, subtract the allowable deductions.
REISSUED 11/01/12 - CHANGE NO. 13-12
(V.B.2.)
Example: A/b begins a new job on September 10. Her first paycheck is received on September 21. The date of change is September 10.
For example, it is not considered a change if a recipient's work hours fluctuate from pay period to pay period.
REISSUED 11/01/12 - CHANGE NO. 13-12
(V.)
Example: Application on 10/10 for mom and 2 children. She reports she began working on 10/6 at a movie theatre on weekends. She is working 12 hrs/wk at minimum wage. She will receive a partial paycheck on 10/12 and her first full check on 10/26. The change, beginning employment, began prior to the date of application. Use the earnings from the full check on 10/26 and convert to a monthly amount to determine eligibility for the c.p.
When the changed income has been received only one time and is a partial amount, determine the full amount of the changed income. Using this full amount, convert the income to a gross monthly amount using conversion methods in B., above. Use this amount to determine eligibility for the entire certification period.
REISSUED 11/01/12 - CHANGE NO. 13-12
(V.)
Example: Application date 8/29. Applicant reports he just began receiving short-term disability payments from his company that will last up to 6 months. He received a partial payment of $34 on 8/15 and then a full payment of $100 on 8/22 and $100 on 8/29. Disregard the $34 partial payment, and use the full payments to compute income. $100 x 2 (full payments) = $200 ÷ 2 (number of incomes you used) = $100 (average income). Convert $100 to a monthly amount by multiplying by 4.3 = $430 (countable gross monthly income).
Reminder: For MAF-C applications, see XIII.G. below for instructions on how to evaluate for the Job Bonus if new employment begins after the date of application.
REISSUED 11/01/12 - CHANGE NO. 13-12
(V.E.2.b.)
Example: Application date is 9/5 (mail-in application) for mom and 3 children. Only income in the Aug. base period is $400 child support; the entire a.u. is eligible as MAF-C.
During processing worker learns mom will begin drawing $645 Social Security Disability on 11/1. Send approval notice for MAF-C because income in the base period establishes eligibility for the a.u. The children remain continuously eligible for 12 months, but mom's new income is over the MAF-C limit. Evaluate her for other coverage groups. In this situation, mom is eligible for MAD.
Mom is MAF-C eligible from 9/01 - 10/01. Delete mom from MAF-C and approve for MAD effective 11/01. No signed application is required.
If the change is due to terminated income, see IX. below for instructions on treatment of terminated income.
Example: 19 year old living alone applies 10/5 as he needs dental work and outpatient knee surgery. Income in the Sept. base period is above MAF-N limit due to wages; client has MN deductible for Oct.-Mar. During processing, client reports his hours will decrease starting 12/5 due to the slow season at his job. New income is below CN limit. Authorize CN effective Dec.-Mar. and recompute 2 month deductible for Oct.-Nov. (Month of change is the month he begins working at the reduced hours.)
For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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