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DSS ADMINISTRATIVE LETTER
CHILD WELFARE SERVICES CWS-04-09

DSS ADMINISTRATIVE LETTER
ADULT SERVICES DAAS 09-06

DSS ADMINISTRATIVE LETTER
PERFORMANCE MANAGEMENT/REPORTING AND EVALUATION MANAGEMENT
PM-REM-AL- 02-09

TO:

COUNTY DIRECTORS OF SOCIAL SERVICES

   

ATTENTION:

CHILDREN’S SERVICES PROGRAM MANAGERS, ADULT SERVICES PROGRAM MANAGERS, SUPERVISORS, AND SOCIAL WORKER

   

DATE:

MARCH 31, 2009

SUBJECT:

SIS SSN CONVERSION AND UPCOMING CHANGES

   

EFFECTIVE DATE:

APRIL 15, 2009

In preparation for a State Unique Identifier to be assigned for each individual within Services Information System (SIS), social security numbers (SSN) that contain all 9’s are being converted to all zeroes. Also, included is an online edit change that will no longer allow 9’s when the SSN is unknown and requires all zeroes to be entered. These changes are scheduled to be implemented April 15, 2009.

Other upcoming changes are outlined below and are scheduled to be implemented by October 1, 2009.

1. Require a Name Search via SIS before completing entry in Central Registry.

2. SIS to display Race/Ethnicity/Language (REL-compliant) codes.

Ethnicity Codes:

3. Creating a SIS ID Combine process to allow workers to combine records where multiple SIS IDs exist for a single individual in order for the individual to contain one unique identifier in the system.

More information and instructions on these and other changes will follow in the months to come.

If your county has its own system and requires a test file for the conversions listed above, please contact Belinda Autry, Information Support Unit, at (919) 733-8938 by April 8, 2009.

If you have any questions concerning the planning process of the changes, please contact Rick Zechman (eric.zechman@ncmail.net) with Child Welfare Services at (919) 334-1108, Dawn Cambridge (dawn.cambridge@ncmail.net) with Performance Management at (919) 334-1236, or Suzanne Merrill (Suzanne.Merrill@ncmail.net) with the Adult Services Section at (919) 733-3818.

Attachments:

SIS CNDS Race Code Conversion Chart

cc: Sherry S. Bradsher

Jack Rogers

Sarah Barham

Dean Simpson

Adonica Hampton

Dennis Streets

Child Welfare Services Team Leaders

Children’s Program Representatives

Work First Program Representatives

Adult Program Representatives

Local Business Liaisons

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  For questions or clarification on any of the policy contained in these manuals, please contact your local county office.


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