The following Program Codes are potentially available to all counties.
B. In-Home Services – Age 18 through 59
The provision of In-Home Aide Services, Housing and Home Improvement, Preparation and Delivery of Meals, Transportation (In support of In-Home Services only), and In-Home Services Case Management services to individuals aged 18 through 59 when the services are funded by the State In-Home Services Fund.
C. In-Home Services – Age 17 and Under
The provision of In-Home Aide Services, Housing and Home Improvement, Preparation and Delivery of Meals, Transportation (In-Support of In-Home Services only), and In-Home Services Case Management services to individuals aged 17 and under when the services are funded by the State In-Home Services Fund.
CPS. Child Protective Services – State
100% State funding to replace federal funds lost during the 2013-2014 fiscal year previously used to pay for child protective service workers.
D. Food Stamp Workfare
A program planned and operated by individual county Departments of Social Services to assist food stamp recipients obtain employment through participation in work experience, education and training.
E. Energy Programs Administration
Administrative funds for Crisis Intervention Program and Low Income Heating and Energy Assistance Program activities reported under Service Code 991.
F. Family Planning
Funds to provide educational and social services to enable individuals to exercise choice in determining the number and spacing of their children.
G. General Administration
General administration activities reported under Service Code 990.
H. In-Home Aide Services - HCCBG Option A Reporting
Funds to be claimed from the Division of Aging Home and Community Care Block Grant (Reporting Option A) for In-Home Aide services provided by county departments of social services staff.
I. In-Home Services - Age 60 and Over
The provision of In-Home Aide Services, Housing and Home Improvement, Preparation and Delivery of Meals, Transportation (In support of In-Home Services only), and In-Home Services Case Management services to individuals aged 60 and over when the services are funded by the State In-Home Services Fund.
IHE. Child Welfare State In-Home Expansion
100% State funding allocated for child welfare in-home services to provide and coordinate interventions and services that focus on child safety and protection, family preservation and the prevention of further abuse or neglect.
J. Adult Protective Services Fund - SSBG
Adult protective services are services aimed at providing protection to disabled adults alleged to be abused, neglected, or exploited and in need of protection. Adult protective services activities include intake and screening, evaluation, and mobilization of services.
K. LINKS (formerly Independent Living Program)
Chafee Foster Care Independence Act Funds that are designated for supplemental services to adolescents ages 13-21 who are or were in the custody/planning authority of the Department of Social Services. Services and purchases must be directly related to assisting the youth or young adult to become a self-sufficient adult
L. Child Care and Development Fund
Funds from the Day Care Section provided to counties for child day care support services.
MAC. Medicaid Administrative Claiming
Title XIX of the Social Security Act authorizes federal reimbursement to states for quarterly expenditures for medical assistance under the approved Medicaid state plan, and for expenditures necessary for administration of the state plan. Funds are made available to states to arrange medical and behavioral health services to Medicaid and North Carolina Health Choice (NCHC) eligible adults and children through the claiming of Medicaid administrative activities. Activities eligible for reimbursement include: Medicaid outreach; Medicaid eligibility determinations; referral to Medicaid services; case planning, review, and management; development of an individual plan of care for Medicaid Services; and coordinating transportation needed to access Medicaid services.
N. Non-DSS Reimbursable
100% county funds used to provide social services.
O. State Adult Homes Specialist Fund
Provides funds to support the Foster Care Services for Adults – Recruitment and Evaluation activities reported under Service Code 091.
P. Permanency Planning - Families for Kids
Funds to strengthen and expand services to children whose situations make foster care placement imminent; to prevent prolonged foster care through reunification efforts, and to provide adoption opportunities for children who cannot be returned home. The funds may also be used to support backlog reduction and system reform activities when approved in writing by the Division of Social Services.
R. TANF 100% Federally Funded
This code refers to 100% TANF Block Grant funds. These funds are allocated to county departments of social services on a formula basis for their Work First programs, and are also used to fund some child welfare services under the TANF provision that allows services to be provided solely under prior law.
This code may be used by Work First case managers to document Work First supportive services provided to TANF eligible families to accomplish one of the four purposes of the TANF program. Those purposes include: (1) Assistance to needy families; (2) promotion of job preparation, work and marriage to end dependency of needy families; (3) prevention and reduction of out of wedlock pregnancies; and (4) encouragement of formation and maintenance of two parent families.
This code may be used by child welfare social workers, to provide services that were approved in the former AFDC-EA State Plan. These services are provided under the TANF provision that allows services to be "provided solely under prior law". All eligibility requirements outlined in law and policy must be met. (Please refer to Family Services Manual, Volume I, Chapter IV: Child Placement Services, Section 1205.)
Briefly, when used for allowable child welfare services, the following eligibility requirements must be met:
S. FNS Employment and Training
A program of education, training and employment for recipients of Food and Nutrition Services benefits to help them become employed.
T. Title XIX Medical Transportation
Medicaid funds to provide transportation for medical services to authorized Medicaid recipients.
V. TANF Transferred to SSBG
Funds transferred from TANF to the Social Services Block Grant (SSBG) and used following the rules described under the SSBG (for staff and purchased services to provide a wide variety of services to adults and children).
W. Work First Non-DSS Reimbursable
Non-DSS Reimbursable funds associated with Work First and specified Child Protective Services.
Funds from the Social Services Block Grant for staff and purchased services to provide a wide variety of services to adults and children.
Z. IV-E Administration Activities
Funds for staff training and administrative support to the child protective services program when providing services to candidates for foster care; for staff training and administrative support to the foster care services and adoption services programs; and to provide maintenance payments to foster care facilities and adoption assistance benefits for children who meet eligibility requirements. IV-E funding for those activities that are not linked directly to a child’s eligibility are allocated to IV-E based on the penetration rate for foster care (the percentage of statewide percentage of the children in DSS custody that are IV-E eligible) or adoption ( the statewide percentage of children receiving IV-E adoption assistance.
0. TANF CPS & FC/Adopt (Zero)
This code refers to a special allocation of 100% TANF Block Grant funds for the purpose of increasing the number of social workers providing child welfare services. This code has the same eligibility requirements as does Program Code R – 100% TANF Federally Funded, when used to provide those services approved in the former AFDC-EA State Plan under the TANF provision that allows services to be "provided solely under prior law".
This code is used to track costs associated with the expansion of child welfare services to TANF-eligible children and their families. Workers should consult with their supervisors, program administrators and/or fiscal officers as to if and when this Program Code should be used when documenting services to TANF-eligible children on their daily reports of services to clients (day sheets).
3. Able-Bodied Adults Without Dependents (ABAWDS)
The Balance Budget Act of 1997 provides states with 100% funding under the Food Stamp Employment and Training Program to help ABAWDS meet work Requirements. Specific requirements must be met.
9. Work First Block Grant
This code refers to Maintenance-of-Effort requirements outlined in the federal TANF regulations. Each county has its own MOE spending requirement that must be met in order for North Carolina to receive TANF block grant funds.
When this code is used by Work First case managers to document supportive services provided to Work First participants, the eligibility requirements for TANF and Work First outlined in law and policy must be met. North Carolina’s TANF State Plan identifies the following as permissible uses of MOE funds:
When this code is used by child welfare social workers to document allowable services to children and their families, the eligibility requirements outlined in law and policy must be met. (Please refer to Dear Director Letter, dated 03-03-00, “Use of Maintenance of Effort (MOE) Funds for Child Welfare Services”.) At a minimum, use of Program Code 9 involves the following eligibility factors:
If a child is IV-E eligible and the service provided is one funded by IV-E, IV-E funds must be used rather than MOE.
20. Family Violence Prevention and Services
Funds made available to states in effort to prevent family violence and provide immediate shelter and related assistance for victims of family violence and their dependents through the Family Violence Prevention and Services Act, 42 USC Chapter 110. Funds support screening and assessment of victims of domestic violence in order to provide for supportive services that county departments of social services and domestic violence agencies together agree will promote the safety of the client and their children.
24. Family Reunification Funds (Title-IV-B-2)
Title IV-B, Subpart 2 funds directed toward the provision of Time-Limited Family Reunification Services (FRS) to families who have one or more children in out-of-home placement in the custody of the local child welfare agency with the goal being reunification, in accordance with the Promoting Safe and Stable Families Program (PSSF) within the Children and Family Services Improvement Act of 2011.
Use of the following Program Codes is limited to specific counties.
CRF. State CPS Caseload Reduction Fund
100% State funding allocated under SL 2014-100 to provide additional funding for child protective services workers to reduce caseloads to an average of 10 families per worker.
NCF. NC FAST Activity
A generic Program Code used by the NC FAST-CSDW-Day Sheet Interface for the purposes of allocating worker time actively engaged in using NC FAST to process applications, recertifications and other case management related activities to the appropriate fund sources, based on data from NC FAST regarding the number of completed applications, recertifications and active cases in the worker’s county for each program for the current month.
S2. 100% SNAP Employment & Training
A program of education, training and employment services operated by the NC Division of Social Services, through a contract with a local county Department of Social Services, for recipients of Food and Nutrition Services benefits to help them become employed.
4. Smart Start
Smart Start is North Carolina's public-private early childhood initiative for children under six and their families, whose goal is to help all children enter school healthy and ready to succeed. Smart Start helps assure access to affordable high quality childcare, provides health services and screenings, and offers resources for family support. Smart Start funds are administered statewide through 81 local partnerships, with local decisions made to meet the communities' specific needs. All costs associated with the provision of allowable services are included.
13. Adolescent Parenting Program – TANF - NR
Provides funds for staff purchased services, resource materials, training and volunteer costs for services to young first time parents (TANF eligible) to encourage continued school attendance, discourage second pregnancies, and promote parenting skills. Funds are provided through allocations from the Division of Public Health to participating counties only.
23. CPS Expansion
TANF funds transferred to SSBG and allocated to local Departments of Social Services to replace previous State allocations used to maintain Child Protective Service staff at the local level. Funds may be used to pay for salaries and related expenses only.
These funds may only be used to provide programs and services to children or their families whose income is below 200% of Federal Poverty Level applicable to a family of the size involved. Eligibility must be documented in the case record.
NOTE: These funds are exempt from the 25% local match requirement generally required for SSBG.
The following Program Codes are provided for use by Income Maintenance workers on the DSS-4263.
FS Food & Nutrition Services Administration
Funding for the administration of the Food and Nutrition Services program.
HC Health Choice
Funding for the NC Health Choice (CHIPS) program.
MA Medicaid Administration
Funding for the administration of the Medicaid program.
PA Refugee Assistance
Funding for the Refugee Cash Assistance program.
RM Refugee Medicaid Administration
Funding for administration of the Refugee Medicaid program.
SA State/County Special Assistance
Funding for the State/County Special Assistance program.
For questions or clarification on any of the policy contained in these manuals, please contact your local county office.